Dropbox Data Destination

 

About

The Dropbox Data Destination sends submitted forms to a folder in a Dropbox account.  Create custom file and folder names based on data in the form to logically organize and manage files.

Data destinations automatically back up data collected in the field.  They reduce the need to visit the web portal by making submitted forms available through the services you already use.  Different documents can also be sent to different services with a single form submission.  Read here for more information on data destinations.

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Dropbox is a popular cloud-based storage service that makes files available from anywhere, on any device.  Files can be accessed with the file sync desktop app, a web browser, or any mobile devices with the Dropbox mobile app. Any changes made are immediately synced to all other platforms.

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Basic Set Up

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  1. Create the data destination following the instructions here.
  2. Destination Basics: Name the destination.  Optionally choose to auto-link forms and documents to this destination.
  3. Add Filtering:  With a filter set up, form submissions will only be sent through the destination if the filter is met.  Read more here.
  4. Connection: Set up a Dropbox Connection or choose an existing connection.
  5. Set up the File Configuration tab as discussed below.

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File Configuration

Send attachments in separate files, alongside the Data Record Document.

Optionally choose to send attachments (images, signatures, barcodes, etc) to Dropbox as separate files.

 

Folder Expression

This is the Dropbox folder your documents will be sent to.  If the folder doesn't exist yet, it will be created.

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  • Single folder: Enter the folder name.  For a folder named "Inspections",  enter "Inspections".
  • Multiple folders:  Use Data Record Expression Language.
    • %f - to sort submissions into folders named after the form.
    • %u - to sort submissions into folders named after the user submitting the form.
    • %a[Question Label] - to sort submissions into folders named with the answer to a chosen question.
    • Optionally add static text for formatting - eg.  "%f -- %a[Customer Name]"
  • Subfolders: Enter a forward slash (/) following the first folder, and then the name of the subfolder.

    • %f/%a[Customer Name] - to sort submissions into folders named after the form, and subfolders named after customers.

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Link the Data Destination to Forms

In order for the destination to send any submitted form data, it must first be connected to the form.  This is done in the Data Destinations tab of the form builder.

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Testing and Troubleshooting Data Destinations

Data destinations should be configured and tested carefully before using them in production. This is key to ensuring that ProntoForms data is received correctly. Please consult the recommendations for testing and troubleshooting data destinations.

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Comments

  • Avatar
    Leo Lui

    Hi Sinan,

    I'm trying to send a copy of report to my dropbox account. I've tried many times to input the folder path into the "Data Record Document Folder Expression" but still not work. I think it must be something wrong in the expression. Could you please help me out?

    For example:

    1) want to send report to dropbox folder: abc/def/

    2) want to send report to dropbox folder: abc/def/ and rename the report to: 123456.pdf

  • Avatar
    Danielle Morley

    Hello Leo,

    What exactly isn't working?   Is it not sending the file at all, or is just not appearing in the correct place?

    Some things to keep in mind...

     

    If you're still having a problem checking the above, I recommend submitting a support ticket so we can look at your exact configuration to help you troubleshoot.