- Basic Set Up
- File Configuration
- Link the Data Destination to Forms
- Testing and Troubleshooting
The Dropbox Data Destination sends submitted forms to a folder in a Dropbox account. Create custom file and folder names based on data in the form to logically organize and manage files.
Data destinations automatically back up data collected in the field. They reduce the need to visit the web portal by making submitted forms available through the services you already use. Different documents can also be sent to different services with a single form submission. Read here for more information on data destinations.
Dropbox is a popular cloud-based storage service that makes files available from anywhere, on any device. Files can be accessed with the file sync desktop app, a web browser, or any mobile devices with the Dropbox mobile app. Any changes made are immediately synced to all other platforms.
- Create the data destination following the instructions here.
- Destination Basics: Name the destination. Optionally choose to auto-link forms and documents to this destination.
- Add Filtering: With a filter set up, form submissions will only be sent through the destination if the filter is met. Read more here.
- Connection: Set up a Dropbox Connection or choose an existing connection.
- Set up the File Configuration tab as discussed below.
Send attachments in separate files, alongside the Data Record Document.
Optionally choose to send attachments (images, signatures, barcodes, etc) to Dropbox as separate files.
This is the Dropbox folder your documents will be sent to. If the folder doesn't exist yet, it will be created.
- Single folder: Enter the folder name. For a folder named "Inspections", enter "Inspections".
- Multiple folders: Use Data Record Expression Language.
- %f - to sort submissions into folders named after the form.
- %u - to sort submissions into folders named after the user submitting the form.
- %a[Unique ID] - to sort submissions into folders named with the answer to a chosen question. Read more about Unique IDs
- Optionally add static text for formatting - eg. "%f -- %a[Customer Name]"
Subfolders: Enter a forward slash (/) following the first folder, and then the name of the subfolder.
- %f/%a[Customer Name] - to sort submissions into folders named after the form, and subfolders named after customers.
In order for the destination to send any submitted form data, it must first be connected to the form. This is done in the Data Destinations tab of the form builder.
Data destinations should be configured and tested carefully before using them in production. This is key to ensuring that ProntoForms data is received correctly. Please consult the recommendations for testing and troubleshooting data destinations.