- Set up the Data Destination
- Link Documents to Salesforce Destination
- Destination Response Output
- Testing and Troubleshooting
The Salesforce Account Data Destination creates or updates accounts in Salesforce when mobile forms are submitted. Account and contact information are completed based on answers provided in forms. Combine with other Salesforce data destinations to perform other actions (like creating a case) with the data from a single form submission.
Note: ProntoForms currently supports Salesforce API version 24 for this data destination.
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Create the data destination, selecting Salesforce Account Data Destination as the type.
- Name the destination.
- Select "auto-link" to link any forms you create in the future.
- Manually link existing forms to the destination.
- Optionally set up filter rules. The data destination will only create/update a record when these conditions are met.
- Connect the destination to Salesforce. Use an existing connection, or set up a new Salesforce Connection.
4. Account Fields
Provide values for the standard account fields. Use Data Record Expression Language (DREL) to reference data in form submissions.
- Enter %a[Question Label] to use the answer to a question. Read more about finding question labels here.
- Enter %u[name] to use the submitter's name.
- Enter %d to use the submission date or %t to use the submission time.
- Optionally combine DREL with static text.
- Not all fields need a value. Fill out the fields you need data for, and any fields required in Salesforce.
Send data to the object's custom fields.
- Salesforce API Name: Enter the API name of the custom field (found through the "Describe Salesforce Object" button).
- Value Expression: Use Data Record Expression Language (DREL) to reference data in form submissions.
Populate the Geolocation Custom Field
The Salesforce Geolocation custom field is a compound field made up of latitude and longitude. To use a Data Destination to populate a Salesforce Geolocation field, you need to include a DREL expression for each sub-field.
Reference the location where a user submitted a form:
Info: To populate a Geolocation field with the location where a user submitted a form, you need to enable the Collect geo location setting on your form. The topic Configure Form Settings in the Form Builder describes how to configure the Geo location setting.
Reference a location that a user submitted as the answer to a Geo location question:
The following example shows a Data Destination configured to populate Geolocation fields based on the location where a user submitted a form.
Make sure to use the correct Salesforce API name for the Geolocation sub-fields in your org. To find your org's API name, select Describe Salesforce Object as shown in the following example.
Documents and images collected in ProntoForms can be sent to Salesforce and attached to records.
Attachment Upload Location
This option affects both Documents sent through destinations, as well as any image, audio, or file attachments. It controls which location they are stored in once added to a record.
Depending on your Salesforce configuration and version, attachments on records may be stored in "Files" or "Notes & Attachments". Choose the option that matches your current Salesforce setup.
Attachments to Send
Choose which image, audio, file, and signature attachments to send to Salesforce.
- Locate the attachment (photo, signature, audio, or file attachment) type question in the form builder and find the unique ID.
- Navigate to or create a Salesforce Custom Object data destination, and then select the Attachments tab.
- Enter the appropriate unique IDs into the Attachments to send field. Use commas to separate the unique IDs.
Note: These attachments are handled as defined on the Update Query tab, where you can choose to create new records or update existing records.
- By default, new records will be created in Salesforce when the destination executes.
- Optionally set up the data destination to update existing records. Read more here.
You can upload a document of a form submission sent to a Salesforce data destination as an attachment to the record being created or updated. This allows you to maintain a full record of your data in the document format your customer or office sees. For more information on documents, please read: The Data Destination Tab - Documents
You can attach any document type to the Salesforce Account, Lead, Contact, Opportunity, Case, and Custom Object data destinations in the following places:
- Form Builder
- Form Copy/Move
- Destination create/edit (When auto-link is enabled for forms)
When you submit a form, the selected document will appear in the "attachments" related list. In order for the "attachments" related list to show up, you must configure your Salesforce account to allow it. For information on how to do this, please read Salesforce's documentation on this: Modify a Page Layout.
Destination Response Output
Destination response outputs allow users to make sequential requests to other systems, typically to create parent-child relationships in the data or objects you are creating in those systems. For example, a user might want to create an object in a first destination, and have destination response outputs pass the ID for that object to the next destination to add an appropriate attachment to it.
Click here for more information: Destination Response Output
Test all data destinations before using them in production. This is key to ensuring that ProntoForms data is received. Please read the recommendations for testing and troubleshooting data destinations.