Configuring the Dashboard

 

About

The Dashboard in the ProntoForms web portal allows administrators to configure dynamic reports that give basic insight into overall form submissions by form/groups of forms, by user, or by location.  The Dashboard is accessed through the "Home" tab in the main menu.  

Using the Dashboard

 

Pages

In dashboards containing multiple reports, reports can be organized into pages for easy viewing.  For example, you may want to set up one page for reports showing data from the current week, while another page could host only reports showing data from the current day.

Reports

There are two types of reports available.  Form Submissions reports track the number of submissions made against specified forms.  User submission reports track the submissions made by specified users.  Both types of reports can be customized to only show information that falls within a specified time period.

Reports can be displayed in either a chart form, or plotted on a map based on a form geo stamp.   

Chart

Map

chart.png   map.png

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Add a Page

  1. Mouse over the Gear Icon icon in the top right of the dashboard screen.
  2. Select Add Page from the dropdown list. 
    addpage.png
  3. Choose a Name for the page, and select the Save button.  

 

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Add Reports

With the desired page chosen, mouse over the lower gear_thumb.png icon and select the desired report type.

  addreport.png

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Form Submissions Reports

Report Properties

  • Name
  • Output Format: Chart or Map
  • Time Period: The report will show Form Submission Data that falls within the chosen time period.  Note that the time period chosen is relative to when the report is being viewed, not when it is created.  For example, if "This Hour" is chosen as the time period, the only data visible in the report will be from forms submitted in the hour that the Pronto Admin/User is viewing the report.  

Aggregation Properties

 Chart:

  • Show Annotations
  • Show Aggregate Data
  • Time Increment By: Week, Day, Day of Week, Hour
  • State: All, In Progress, Dispatch Declined, Complete

Map:

This output format will only collect successfully completed Data Records that have been submitted by the end user; data from incomplete forms will not be included.

  • Geo Stamp Search Type:  Select which Form geostamp to use to plot submissions on the map.
    • All
    • Data Record:  Use the data record geo location automatically collected when the form is started on the mobile device.
    • Geo Answer Data:  Use the data collected by a Geo location control on the form; these controls collect geo location only when the page they are on is first accessed.  

Linked Forms

Select the forms that will be included in the report.  Move forms between the Available and Selected columns with the arrow buttons.

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User Submissions Reports

Report Properties

  • Name
  • Output Format: Chart or Map
  • Time Period: The report will show User Submission Data that falls within the chosen time period.  Note that the time period chosen is relative to when the report is being viewed, not when it is created.  For example, if "This Hour" is chosen as the time period, the only data visible in the report will be from forms submitted in the hour that the Pronto Admin/User is viewing the report.  

Aggregation Properties

 Chart:

  • Show Annotations
  • Show Aggregate Data
  • Time Increment By: Week, Day, Day of Week, Hour
  • State: All, In Progress, Dispatch Declined, Complete

Map:

This output format will only collect successfully completed Data Records that have been submitted by the end user; data from incomplete forms will not be included.

  • Geo Stamp Search Type:  Select which Form geostamp to use to plot submissions on the map.
    • All
    • Data Record:  Use the data record geo location automatically collected when the form is started on the mobile device.
    • Geo Answer Data:  Use the data collected by a Geo location control on the form; these controls collect geo location only when the page they are on is first accessed.  

Linked Users

Select the users to be included in the report.  Move users between the Available and Selected columns with the arrow buttons.

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Edit or Delete a Page

To Edit or Delete an existing page:

  1. Select the desired page from the dashboard screen.
  2. Mouse over the lower  gear_thumb.png icon and select Edit Page or Delete Page.   
    editpage.png

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Edit, Delete or Move Reports

To Edit, Delete, or Move an existing report:

  1. Select the page that the report is on. 
  2. Scroll down to the report, and mouse over the   gear_thumb.png icon on the right.
  3. Select Edit, Delete, or Move Report.   
    editreport.png

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Comments

  • Avatar
    Everett Smith

    Is there any way to export these reports so that they can be distributed?

  • Avatar
    Danielle Morley

    Hello Everett,

    Reports in the Dashboard are not exportable.  However, I suspect you might be able to do a CSV export of submitted forms that would give you all the same data that you would need to get the same information.  

    Please check out:

    https://support.prontoforms.com/entries/20175538-Viewing-Form-Submissions-in-the-Web-Portal

    https://support.prontoforms.com/entries/38274933

  • Avatar
    Alan Cantey

    Is the dashboard configuration specific to each admin user account? Or is it specific to groups?

  • Avatar
    Jacinta Sarpkaya

    Hi Alan,

    Currently, if one admin sets up the dashboard, all admins will see that same dashboard configuration. The configuration does not change. 

    If the ability for different admins to customize their own dashboards is a feature that you would like to see happen, we would appreciate if you could head over to our feature requests forum and let us know what you're looking to do. We take all feature requests into consideration when planning for future developments!

    Thanks,

    Jacinta