V1 - Standard layout options for PDF/Word/HTML documents

Note: As of November 2018, you will be unable to create new V1 forms. All new forms must be built in the V2 Form Builder, which is available to all ProntoForms customers (view our FAQ here) For more information on how to enable V2 forms, please read: Enabling Access to V2 Forms.  


PDF, Microsoft Word, and HTML documents are the most commonly used document types.   The standard layout allows you to set up formatting guidelines to control the document's page size, page breaks, font colour, size and style, the arrangement of images, etc.

These settings are for documents for Classic "V1" Forms.  Read more information about standard layout options for Modern "V2" forms. 

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Basic Options

  • PDF Format (PDF templates only): Standard, PdfA, or PdfX.  NotePDF/X, PDF/E, and PDF/A standards are defined by the International Organization for Standardization (ISO). Read here for more information.
  • Embed attachments within the Data Record Document:  Image/Sketch Pad/Signature files will be shown in the document, rather than attached/sent separately.

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Template Options

  • Template: Choose the V1 Default Template.

More specific formatting options are available under the template options header.  Click through the tabs on the left to access them.


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Document Properties

Paper Format

  • Paper Size: Choose the rendered page size -- "Letter", "Legal", or "A4".
  • Paper Orientation:  Choose between Portrait or Landscape.
  • Page Number Location: Choose where to display the page number, if required.  Select -None- if not needed.

Margin (in px)

  • This measurement is in (px) pixels.  Simply experiment with the amount of pixels by changing the values and generating a preview.

Output File Properties

  • Set metadata to assign the data record document.  This can usually only be seen by right clicking on the file and selecting properties.  Use Data Record Expression Language to reference metadata and answers from submitted forms.

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Document Header

  • Show Header on First Page:  Optionally show/hide the header on the first page of the document.
  • Header Text:  Choose the text to display on the Left, in the Center, and on the Right of the header.  This can also be done using Data Record Expression Language.  
  • Font: Customize the font used in the header. 

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Control various aspects of the logo's appearance in the document.  This logo can be hidden  by un-checking the "Show Logo" box.

Logo Position

  • Choose the logo's position. 
  • Change the height of the logo (in pixels).  Note: The width will be dynamically adjusted to maintain the correct aspect ratio.

Current Logo

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Form Information

This controls the metadata section of the document.  "Form Information" will show right under the header. It provides information about the form and the submission, like who submitted the form, and when it was submitted.

  • Background Color:  Choose the background color of the Form Information section.
  • Option like Show Form Name, Show Reference Number, Show Submitter Name can all be turned on or off..

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Heading Format

Customize the look of each section's heading text. 

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Page Format

  • Line Colour: Controls the colour of the line under the page title.
  • Show Page Title: Show/Hide the form page titles on the document.
  • Paragraph Break After Page Section: Starts a new paragraph in the document for each page break in the mobile form.
  • Page Break After Page Section: Starts a new page in the document for each page break in the mobile form.

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Answer Format

Control the way the answers are displayed.

  • Show Barcode Images: Display or hide scanned barcodes in the document.
  • Font: Choose the font and font size to display answers in. 
  • Spacing Between Questions: Adjust the whitespace between questions.  
  • Questions with Page Breaks: Add page breaks before specific questions.  This is done by referencing question labels. 
  • Include Hyperlinks to Portal on Images/Signatures: Clicking on images in the document will launch the URL to the attachment in a web browser.  Disable this on customer-facing documents, as pages won't load unless viewers are logged into ProntoForms.
  • Question Column Size: By default, the Questions column and the Answers column are each 50% of the page width.  Changing this value from 50% to another value will reduce or extend the width of the left (Questions) column. 



  • Image Max Height & Signature Max Height
    Set the maximum height of signatures and images included in the document.  
  • Horizontal Image Layout
    This option will cause the data record document to attempt to fit as many images next to each other in the answer column as possible. If un-checked, only one image will be displayed per line. This may cause forms with many images to be excessively long.
  • Place Images Below Question Text
    This option combined with the previous option will start rendering the images directly under the form question in the questions column.  This would allow more images to fit side by side and therefore save vertical space on your data record document.
  • Place Signatures Below Question Text
    This option is the same as above, but with signatures.
  • Image Compression Ratio (between 0 and 1)
    Adding compression reduces the size of the document. 0.9 compression is low compression, and 0.1 is highest compression.

    Most documents should use 0.9 compression, which applies a small amount of compression and doesn't noticeably alter image quality.   If you are encountering problems in generating documents, try increasing compression by lowering the number.    If you are emailing or sending the images as separate attachments, the attachment will still be full-size; this setting only compresses images within the document.  

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Date/Time Format

Style Format:  Choose Short, Medium, Long or Full depending on how much detail should be shown.

Short: Date: 11/27/13 Time: 6:50 PM
Medium: Date: Nov 27, 2013 Time: 6:50:40 PM
Long: Date: November 27, 2013 Time: 6:50:40 PM PST
Full: Date: Wednesday, November 27, 2013 Time: 6:50:40 PM PST


Custom Format:  Create custom date or time formatting using this syntax.

Date Formatting: yyyy (Year) MM (Month) dd (Day)    
Time Formatting: hh (hour[12 hour syntax]) a (AM/PM Marker) HH (Hour[24 hour syntax] mm (Minute) ss (Second)
Timezone: z (up to 4 z's) (Time Zone) Z (up to 3 Z's) (Time Zone as Offset/City)      

Elements of this syntax can be combined.  For example, "hh:mm a" could output the time as "6:50 PM PST."
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Document Footer

  • Show Footer on First Page:  Optionally show/hide the footer on the first page of the document.
  • Footer Text:  Choose the text to display on the Left, in the Center, and on the Right of the footer.   This can also be done using Data Record Expression Language.  
  • Font: Customize the font used in the footer.

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    Jay Shiva Boraiah


    Can you please let me know how to insert an image its not letting me to insert an image its asking for source