V2 Question Type: Audio

 

About

The audio question allows mobile users to make an audio recording in the ProntoForms app and embed it in a form submission.  Users can pause, re-record, and edit the recording.

The audio attachment control has a variety of uses.  It allows users to collect data quickly and hands-free, such as during a site inspection/walk-through, or where multiple people must provide information in a single question.  For users that require hands-free text collection, ProntoForms also supports Voice to Text.

The Audio question type creates a file attachment using the default for the mobile user's device.

  • iOS: MP4
  • Android: 3GP, MP3 (varies by manufacturer / Android version).
  • Windows: Not Supported

An example of an Audio Recording on an iOS device is shown below:

2019-02-11-iOS-Audio01.png

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Form Builder

In the Form Builder, the Audio Recording question appears as shown below:
Screenshot of an audio question type in the form builder, showing the unique ID italicized at the top left, restrictions on the right, question text, and question type beneath the unique ID.

The Question Edit screen for the Audio Recording question type has three tabs: General, Properties, and Help Options. This article will go through each of the tabs.

A screenshot of the form builder, with the General, Properties, and Help Options tabs shown underneath the Audio Recording title.

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General

Unique ID 

The Unique ID is the reference for the question. For more information on Unique IDs, read: Overview: Unique IDs. It can either be auto-generated based on the question text, or customized.

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Restrictions

Restrictions control how your mobile users interact with a question. They can be set on the question itself, or controlled by Conditional Logic.

  Required Read-Only Hidden on Device Hidden in Reports
Audio Recording

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Properties

The Audio Recording question type is simple to set up, with only one potential property setting. It uses the Attachment Data Type.

2019-01-28-FB-Audio03.png

Enforce audio quality (override device settings): If a form contains multiple attachment types (audio, images, signatures, etc.), it is recommended that this option be enabled.  Set the quality to either medium or low to keep the submission size low.  Low quality works well in most cases.  Higher quality will create a larger attachment and larger form submissions.

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Help Options

Adding "Help" content to forms gives mobile users access to support and other resources out in the field.  Help content is available to users through a button embedded beside a question.  Any question in the form can include a link to Youtube videos, web pages, or HTML-formatted work instructions. 

For more information on Help Content, please read: V2 Forms: Adding Help Content to Questions

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Using the Audio Control

To record audio:

  1. To launch an audio recording, select Record Audio, or tap the microphone icon.
    2019-02-11-iOS-Audio02.png
  2. Select Start Recording or the Record button to begin recording audio.
  3. Select Stop Recording or the Stop button when finished.
    2019-02-11-iOS-Audio03.png

Note:  After tapping Stop Recording on Android, it is impossible to continue recording.  To record further, the user will have to delete their initial entry to record further information, or use an additional audio control, if present. 

 

To review or trim a recording:

  1. Select Open Recording, or simply tap on the Audio question.
    2019-02-11-iOS-Audio01.png

  2. Use the sliders to adjust the start and end time of your recording and select Trim.
    2019-02-11-iOS-Audio04.png

  3. Replay the audio to ensure you have the necessary information.
  4. Select Done (iOS) or the Save icon (Android) at the top right corner.

 

To delete a recording:

(iOS) Tap on the recording, and select Delete from the bottom navigation pane.

(Android) In the main form, tap the X mark to the right of the question.

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