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Form Images

  • Updated

This topic describes how Form Images provide your users with reference information in a form, as well as how to create and configure them. 

Supported on all tiers:

Essentials
Advanced
Enterprise

 

Contents

Introduction to Form Images

Form Images are images that you can upload to a specific FormSpace in the Web Portal. You can then reference these images in a form by using any of the following question types or help options:

You can reference a Form Image from any form within the same FormSpace, as shown in the following illustration.

Because a Form Image is a shared resource within the FormSpace, it's easy to keep all of your forms up to date with the latest version of the image. Simply upload a new Form Image with the same name as the old one. There's no need to manually update any of your forms.

When to use Form Images

Form Images provide reference material for your mobile users. You can use a Form Image as part of the question itself or as part of the answer to a question.

Example Configuration
Before and after photos of an engine repair

  • Use a Resource Image question to display the images inline as part of a question.

  • Limit of six images per question, ten images per page, and 20 images per form.
Illustrated job steps for servicing a medical device

  • Put the written instructions in the question text, and provide a Form Resources help option that the user can view on demand.

  • Limit of six images per question.
Building floor plan for a facility inspector to annotate

  • Use a Sketch Pad question to use the image as part of the answer to a question.

  • Limit of three images per question.

Supported Form Image file types

You can upload any of the following image file types to use as a Form Image.

  • JPG

  • JPEG

  • PNG

Image file size considerations

  • The maximum image file size supported for Form Images is 2 MB.

  • The maximum supported image dimensions are 4096 x 4096 pixels. If the image dimensions are larger, the system resizes the image to the maximum allowed while maintaining the aspect ratio.

  • To improve the performance of your forms, such as how long they take to download, think about the image size when it's displayed on a user's mobile device. For example, unless the user needs to display the image full-screen on an iPad or zoom in to see detail, you can upload a smaller file. For logos that you want to display on every page, use the smallest file that provides a good quality image.

    Tip:The size of the Form Image controls the size of the image in documents.

View Form Images

  1. In the Web Portal, go to MANAGE FORMS > Form Images.

    Result: The Web Portal displays a list of all your Form Images.

  2. Select a Form Image to view the Form Image details page.

Create a Form Image

  1. In the Web Portal, go to MANAGE FORMS > Form Images.

  2. Select CREATE FORM IMAGE.

  3. Configure the following information:

    Name
    Enter a name for your Form Image.
    Description
    Optionally, enter a description for the Form Image.
    Form Image File
    Select Choose File, and upload an image file from your device.
    Note:Your image must be in JPEG, JPG, or PNG format, and it must be smaller than 2 MB.
    Image Size in Documents
    Choose the size for the image to be displayed in documents. The default option is Small, which renders at 2 inches wide.
    Note:Although you can change the display size, the image resolution does not change. A smaller image might not render correctly if you choose a larger size.
    Actions
    Do you want mobile users to be notified of the changes so they can reconcile their app?
    • If yes, go to step 4.
    • If no, select the check box to suppress push notifications.

  4. Select Create.

Info:To use the Form Image, reference the image from a form. The topics Question Type: Image and Sketch Pad, Adding Help Content to Questions, and Question Type: Resource Image describe how to reference Form Images in more detail.

Edit a Form Image

Tip:When you edit a Form Image, you can change the configuration, including your image file. All forms that reference the Form Image automatically update when users reconcile their device.

  1. In the Web Portal, go to MANAGE FORMS > Form Images.

  2. Select the Form Image you want to edit.

    Result: The Form Image details page opens.

  3. Select EDIT FORM IMAGE.

  4. Edit the information about your Form Image as specified in the Create a Form Image section.

Delete a Form Image

Warning:If you delete a Form Image, you can’t recover it from the ProntoForms server.

  1. In the Web Portal, go to MANAGE FORMS > Form Images.

  2. Select the Form Image you want to delete.

    Result: The Form Image details page opens.

  3. Select FormImageName > Delete as shown in the following example.

    Result: The system prompts you to confirm that you want to permanently delete the Form Image.

  4. Select Permanently Delete Form Resource to confirm.

Note:You can’t delete a Form Image if any forms reference it.

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